Xtalks Life Sciences United Privacy Notice

Last Modified: 06-26-2026

Xtalks Life Sciences United, also known as XLSU, is operated by Honeycomb Worldwide Inc., the company behind Xtalks. This Privacy Notice explains what personal information we collect through XLSU, how we use it and how you can contact us about your information.

XLSU is a global alliance designed to support and showcase life science organizations, including associations, societies, foundations, research networks, universities, patient advocacy groups and other member-based organizations. At this stage, we primarily collect limited information from organization representatives who choose to participate in XLSU, submit information about their organization or sign up for XLSU-related updates.

1. Who We Are

XLSU is operated by:

Honeycomb Worldwide Inc. is responsible for deciding how personal information collected through XLSU is used and protected.

2. Information We Collect

We keep the personal information collected through XLSU limited to what is needed to operate and promote the program.

When you submit an XLSU form, request information or participate on behalf of an organization, we may collect:

• First name
• Last name
• Business email address
• Job title
• Organization name
• Organization website
• Organization type
• Country or region
• Information you choose to provide about your organization, mission, programs, events or areas of focus

We may also collect organization-related materials that you choose to provide, such as logos, descriptions, images, links or other content intended to help showcase your organization through XLSU.

When you visit XLSU pages, we may automatically collect basic technical and usage information, such as:

• IP address
• Browser type
• Device type
• Pages visited
• Referring website or source
• General website interaction data

We do not intentionally collect sensitive personal information through XLSU.

3. How We Collect Information

We collect information in two main ways.

Information you provide directly

This includes information you enter into an XLSU form, send to us by email or otherwise provide when participating in XLSU.

Information collected automatically

Like most websites, XLSU pages may collect basic technical and usage information through cookies, analytics tools, server logs and similar technologies.

4. Why We Use Your Information

We may use your information to:

• Review and manage XLSU participation requests
• Communicate with you about XLSU
• Send XLSU updates, opportunities and related Xtalks communications you have requested
• Create, publish or update organization listings, profiles or related promotional materials
• Showcase participating organizations and their missions
• Coordinate editorial, promotional or community opportunities connected to XLSU
• Understand how visitors use XLSU pages
• Improve XLSU content, layout and user experience
• Keep XLSU pages secure and functioning properly
• Respond to questions or requests you send us

Where required, we rely on your consent to send email communications. We may also rely on our legitimate interests to operate, secure, analyze, improve and promote XLSU.

5. Public Organization Information

XLSU is designed to help showcase participating organizations. If your organization participates in XLSU, information you provide about your organization may be displayed publicly on Xtalks or XLSU pages, in Xtalks content or in related promotional materials.

This may include your organization’s name, logo, website, description, mission, areas of focus and related organization-level information.

We will not intentionally publish your personal contact details as part of a public XLSU organization profile unless you have provided those details for that purpose or approved their use.

6. What Happens If You Do Not Provide Your Information

You can browse XLSU pages without submitting a participation form or signing up for updates.

If you do not provide the information requested in an XLSU form, we may not be able to review your organization for participation, contact you about XLSU or include your organization in XLSU-related opportunities.

7. Email Communications and Unsubscribing

If you sign up for XLSU updates or participate in XLSU, you may receive emails about XLSU, Xtalks community initiatives, life science content, collaboration opportunities, events and related updates.

You can unsubscribe at any time by clicking the unsubscribe link in any email or by contacting us at [email protected].

We may use a third-party email service provider, such as ActiveCampaign, to manage and send these communications.

8. Who We Share Information With

We do not sell your personal information.

We may share limited personal information with service providers that help us operate XLSU and Xtalks, including providers that support:

• Website hosting
• Email delivery and marketing automation
• Analytics
• Customer relationship management
• Site security and maintenance
• Content production and publishing support

These service providers are only permitted to use personal information as needed to provide services to us.

At this stage, XLSU does not operate as a sponsored lead-generation program. If XLSU begins sharing personal information with sponsors, partners or third parties for their own marketing purposes, we will provide clear notice at the point where the information is collected.

9. International Storage and Processing

Because Honeycomb operates with third-party service providers, your information may be stored or processed outside your province, state or country, including in Canada or the United States.

Where required, we use appropriate safeguards to protect personal information that is transferred or processed internationally.

10. How Long We Keep Information

We keep personal information only for as long as needed for the purposes described in this notice.

For XLSU contacts, this generally means we keep your information while your organization is involved with XLSU, while we continue to communicate with you about XLSU or Xtalks opportunities or until you unsubscribe, request deletion or we no longer need the information.

We may retain limited records where necessary for legal, security or administrative purposes.

11. Your Rights and Choices

Depending on where you live, you may have the right to:

• Access the personal information we hold about you
• Ask us to correct inaccurate information
• Ask us to delete your information
• Withdraw consent to email communications
• Object to or restrict certain uses of your information

To make a request, contact us at [email protected].

We may need to verify your identity before completing certain requests.

12. Cookies and Analytics

XLSU pages may use cookies and similar technologies to understand site traffic, improve functionality and measure content performance.

You can control cookies through your browser settings. If XLSU uses a separate cookie banner or cookie notice, that notice should explain the specific cookies and analytics tools in use.

13. Children

XLSU is intended for organizations and professional audiences in the life sciences sector. It is not intended for children. We do not knowingly collect personal information from children.

If you believe a child has provided personal information through XLSU, please contact us at [email protected] and we will take appropriate steps to delete it.

14. Data Security

We use reasonable technical and organizational measures to protect personal information from unauthorized access, loss, misuse, alteration or disclosure.

Access to personal information is limited to those who need it for business purposes.

15. Third-Party Links

XLSU pages may link to third-party websites, including participating organization websites. We are not responsible for the privacy practices of those websites. You should review the privacy notice of any third-party site you visit.

16. Changes to This Privacy Notice

We may update this Privacy Notice from time to time as XLSU evolves. Any updates will be posted on this page with a revised effective date.

17. Contact Us

For privacy questions or requests, contact: